Planning a luxury wedding can be a dream come true, but it's important to set a realistic budget to ensure that your special day is both memorable and stress free. When beginning your plannings, resources are not always available , and you may not know where to begin. Many couples begin by searching websites like The Knot, and while The Knot discusses average budgets, realistic weddings on the East Coast can well exceed those average numbers.
An example budget for a luxury wedding planned in Raleigh, NC or Richmond, VA include:
Wedding Planner ($3,500 + 10% of total wedding expenses)
The average spend of Amanda K Events and Designs clients is $16,000. This includes planning and designing the overall aesthetic of your wedding day; managing all logistics and vendor contracts leading up to the wedding day; and 12 hours of management on your wedding day from Amanda and her team. We are there until the last vendor leaves.
Venue Rental (around $9,000-$15,000 for a high-end location)
This traditionally includes the venue space rental for 12 hours, a getting ready space, tables, and chairs. For this sample budget, we suggest $10,000 for an indoor venue that includes tables and chairs and other perks.
Catering (approximately $150-$300 per guest for a gourmet meal)
Catering includes your appetizers, plated dinner, dessert options, and service providers such as servers and bartenders. For this budget I have calculated a spend for 100 guests at $20,000.
Alcohol ($4,000-10,000)
This depends on your venue’s policies. Some venues have in house packages, while others allow you to purchase and bring your own alcohol. If this is the case, we will consult with your caterer to determine the correct amount for you to purchase. This also saves money, but for this sample budget, I have included the venue pricing of $6,000.
Rentals ($7,000-$30,000)
Rentals include your tabletop details such as candles, linens, china, flatware, and glassware. It also includes tents, tables, chairs, lighting, fire inspection, exit signs, heating and air, etc. depending on the venue selection and weather. For 100 guests the estimated spend is $20,000.
Photography ($8,000-$12,000)
Photography style can vary from couple to couple. Wedding trends also play a factor in this category. I do suggest going with a classic and timeless style that will last through the ages. My favorite photographers have a bright and airy style and are able to shoot in all light scenarios. The average spend in this category for most of my clients is $10,000.
Videography ($8,000-$12,000)
Similarly, videography is becoming increasingly more popular. Honestly, I think this category is one area where couples often regret not investing good money for a quality videographer team. The average spend in this category is generally less that photography at $9,000.
Floral Arrangements and decor ($18,000-$30,000)
Luxury weddings do not skimp on floral and design planning. As a planner, my team works alongside the florist to create a stunning visual experience for you and your guests. However, floral installations can cost a pretty penny. The average spend on floral designs is $20,000.
Entertainment ($3,000-$7,000 for a live band or DJ)
Entertainment varies from couple to couple, but my favorite events are led by DJs and Live Bands that get the crowd on their feet no matter what the bride and groom are doing. Live Bands are always going to give your guests the concert experience that will keep them moving all night long and average $5,000.
Wedding Attire ($5,000-$10,000)
Luxury gowns and custom suits are tailored to fit perfectly. If you want a custom look, consider hiring a seamstress like Cass B by Design. Wedding attire for a luxury budget can push upwards of 10,000. For this sample budget I suggest a spend of $7,000.
Stationery, Custom Calligraphy, and other details ($3,500-$7,500)
Custom invitations, menus, programs, save the dates are just some of the paper goods you may need for your wedding. The average spend for this category for a luxury wedding is $7,000.
Transportation ($3,000-$10,000)
Depending on the location of your wedding, transportation costs should be accounted for locations in remote destinations or if you plan to have an open bar. For two 41 passenger busses and a luxury getaway car for the couple the average spend is $6,000.
Accommodations ($2,000-$5,000)
Hotel accommodations may be more affordable, but if you would like a space that fits all of your closest friends, AirBNB or VRBO are a great way to find larger accommodations for your wedding party. This may be something you want to accommodate as a gift to your closest friends and family. Depending on the size of the rental home and time frame for your stay, your expenditure here may average $3,000.
Insurance ($200-$500)
Insurance is always a good idea for your wedding day. You are paying for an experience where you are paying thousands of dollars. It is important to get your money insured. Amanda K Events & Designs asks that all clients have insurance. It is also very important during Hurricane and Tornado season in North Carolina. Insurance cost average is $350.
Let’s add it all up:
Realistic Luxury Budget for 100 people is:
Planning | $16,000
Venue | $10,000
Catering | $20,000
Alcohol | $6,000
Rentals | $20,000
Photography | $10,000
Videography | $9,000
Floral Arrangements | $20,000
Entertainment | $5,000
Wedding Attire | $7,000
Stationery, Custom Calligraphy, and other details | $7,000
Transportation | $6,000
Accommodations | $3,000
Insurance | $350
Total: $139,350
To stay within your budget, it's crucial to prioritize your expenses and allocate funds accordingly. Consider areas where you can splurge and where you can save to create a balanced budget. Keep track of your spending throughout the planning process and be prepared to make adjustments as needed. By setting a clear budget and sticking to it, you can create the luxury wedding of your dreams without breaking the bank.